04 Feb The Wedding Day Coordinator Service: What It Is and How We Do It
What does a Wedding Day Coordinator do?
The Wedding Day Coordinator service is one of the most typical offered by wedding planners and one of the most requested by couples.
Why? Because this service gives brides and grooms the serenity and peace of mind they need to fully enjoy their wedding day, avoiding worries and stress. Knowing that a trusted professional is present in every moment of the event to keep everything under control is what they need to feel relaxed and carefree.
The Wedding Day Coordinator, in fact, is present during the whole wedding day, to make sure that everything runs smoothly from the beginning to the end, and is always ready to intervene to solve any possible inconvenience, without annoying the newlyweds.
The presence of the Wedding Day Coordinator is actually a great relief for the closest relatives and friends, too!
During a wedding there are dozens of little things to take care of, to check, to move from one place to the other and so on. The Coordinator can handle all these tasks, that don’t need to be delegated to mothers, sisters, cousins and friends, who will be able to enjoy the ceremony and the reception as well as the spouses… and they will heartily thank you for that!!!
But, how does a Wedding Day Coordinator work? Well, we can tell you how things are made here at Apulia Weddings&Leisure!
Claudia assisting a bride (alchimievente.com)
The service of Wedding Day Coordinator at Apulia Weddings
The job starts before the wedding day, as it requires some preparations. Claudia, our leading wedding planner&coordinator, visits the venues chosen for the ceremony and the reception for a careful inspection; she also checks all the itineraries and the time it takes to cover them.
She then contacts all the suppliers involved to verify their necessities and the time they need to execute their services: this helps her create a timeline of the whole event that takes every aspect and every timing into consideration. She shares this timeline with the couple and with all the vendors, so that everybody will perfectly know how the wedding day will take place.
On the wedding day, she is present with all her team from the arrival of the first supplier till the end of the reception party. They check all the places (the bride’s and groom’s houses to see how their preparations are going, the place of the ceremony and the reception venue) and the progress of the vendors’ job.
At the reception venue, they prepare all the accessories they have brought (such as seating plan or escort cards, place cards, table numbers and so on), or, in case these accessories have been prepared by others, they check them to make sure everything is ok.
Claudia preparing the rice cones (alchimieventi.com)
If it is necessary, Claudia takes also care of all the paperwork about SIAE, that is the Italian copyright collecting agency, for the taxes to be paid for music entertainment.
Once the wedding has started, Claudia’s assistants receive and welcome all the guests and help them find their places, and with other things like the guestbook or the photobooth.
Claudia supervises the whole event, ready to prevent any problems and solve any inconveniences: she keeps always at hand the tools she needs, such as a precious list of useful contacts and her magic bag containing all the items that might come in handy: a true emergency kit (and you know how necessary it can be, don’t you?).
Claudia greets and welcomes guests at their arrival (alchimieventi.com)
If you are interested in the Wedding Day Coordinator service for your wedding, contact us: we will give you all the information you need about it!
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Lots of (Apulian) love!
♥♥♥ Claudia
[your friendly neighborhood wedding planner]
Cover photo: Alchimie
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